the vFairs alternative that publishes its price
[ free to build, live the day you are ready ]
vFairs covers a lot of ground, from virtual job fairs to 50,000-person expos. if your event is an in-person meeting, summit or conference with 2,500 attendees or fewer, you do not need a quoted license and a project plan. you need the website, the app and registration, built by you this afternoon.
why teams pick studio over vFairs
what you skip when the software is self-serve
a price without a demo
vFairs quotes every license and does not offer a free plan. studio publishes its prices and is free to build.1
see itone event, not a license
vFairs sells an annual license. studio sells one event at a time, or a year if you run a calendar.1
see itlive today, not in two weeks
vFairs puts a self-serve setup at one to two weeks of calendar time. studio is built from forms and goes live when you press the button.2
see itno app store wait
a white-label vFairs app goes through the app stores, which vFairs puts at about five days for approval. studio’s app opens from a link the day you publish.3
see ithotel nights in the checkout
room blocks are booked by the night against your contract, in the same checkout as the ticket, with a rooming list the hotel can use.
see itmember rates, actually checked
import your roster once; members prove who they are by email, mobile or member number, and checkout checks again.
see itat a glance
wdye studio vs vFairs
| wdye studio | vFairs | |
|---|---|---|
| published pricing | yes, on our pricing page | no, quote only; no free plan1 |
| how you buy | per event, or annual for a calendar of events | annual license, with add-ons priced by sessions, booths and attendees1 |
| try before you buy | free to build and rehearse, pay only to publish | no free trial listed4 |
| getting started | sign up and build the same day | demo, then a project manager; one to two weeks self-serve12 |
| attendee app | no download, included with every event | App Store download or web; white-label app through the stores53 |
| payments | your own Stripe, no per-ticket platform fee | your own gateway, from 35+ options6 |
| built for | in-person meetings, summits and conferences with 2,500 attendees or fewer | in-person, hybrid and virtual events of 50 to 50,000+7 |
feature by feature
what each one does
studio's column links to the page that shows each feature working. vFairs's column is what vFairs publishes about itself; where it publishes nothing, we say so rather than guess.
| feature | wdye studio | vFairs |
|---|---|---|
| event website builder | yes, built from forms; publishes as you save | yes8 |
| drag-and-drop agenda | yes, on a real calendar with clash flags | yes9 |
| attendee app | yes, no download, no app store | yes, downloadable or in the browser516 |
| paid registration | yes, cards settle in your own Stripe, no per-ticket platform fee | yes6 |
| speaker self-service portal | yes, one link per speaker, no passwords | yes9 |
| call for proposals & abstract scoring | yes, weighted rubric and reviewer pool | yes10 |
| exhibitor portal & booth sales on a floor map | yes, booths picked on a live map in the same cart | yes, booths bought on a floor plan with registration11 |
| banquet table & seat selection | yes, guests pick seats at checkout | yes, seating plans12 |
| hotel room blocks in the checkout | yes, booked by the night in the same checkout | hotel bookings mentioned; no booking flow published13 |
| member-only rates checked against a roster | yes, proven by email, mobile or member number | member and non-member tiers with AMS sync14 |
| badges & check-in | yes, Avery printing, gate and session check-in | yes, including facial recognition15 |
| live polls | yes, four poll types, one ballot per phone | yes16 |
| attendee contact scanning | yes, attendees keep their own lead list | yes, QR business card exchange5 |
| AI help | a setup review and an agenda assistant; it suggests, never changes | yes, an AI suite for planners17 |
studio is the right call if …
- your event is in person, with 2,500 attendees or fewer
- you want to see the price and build before anybody schedules a demo
- you want the app live the day you publish, with no store approval
- you would rather make changes yourself than route them through a project manager
moving an event off vFairs
build the next one this afternoon
start free, paste your schedule into the AI agenda assistant, draw the exhibit hall once and let exhibitors pick booths on the live map. share the private review link, rehearse checkout with test orders, and publish when it is right.
running virtual events too?
studio is built for in-person events. many teams keep a virtual platform for the online program and run the in-person meeting in studio.
you might be wondering …
questions people ask
does studio publish its prices?
yes, on our pricing page: per event, or an annual plan for a calendar of events. building is free and nothing expires while you decide. vFairs’ pricing page quotes each license and says it does not offer a free plan.
can exhibitors buy booths on a floor plan in studio?
yes. draw the hall to scale once, and exhibitors pick a booth on the live map during registration and pay for it in the same cart. each exhibitor gets a private portal for their listing and worker passes.
does studio run virtual events?
no. studio is built for in-person meetings, summits and conferences. if virtual events are central to your program, a platform built for them is the better fit.
other comparisons
studio against the rest of the field
wdye studio vs Cvent
enterprise depth, quoted per account. studio publishes its price and goes live today.
comparewdye studio vs Bizzabo
annual subscriptions priced per user. studio sells one event at a time.
comparewdye studio vs EventMobi
a per-event price after a demo. studio is free to build and sells booths from the map.
comparewdye studio vs Swoogo
an annual plan priced by user, with the app as an add-on. studio includes both.
comparewdye studio vs Stova
enterprise and mid-market, sales-led. studio is self-serve and priced per event.
comparewdye studio vs EventSquid
a flat annual license priced on a demo call. studio is priced per event, on the page.
comparesources
everything said about vFairs on this page comes from the public pages below, checked on september 29, 2026. products change: if something here is out of date, tell us and we will correct it.
- vFairs: pricing page
- vFairs blog: event tech implementation timeline
- vFairs: white-label event app
- Capterra: vFairs
- App Store: vFairs
- vFairs help: setting up a payment gateway
- vFairs: home page
- vFairs: plans and inclusions
- vFairs: speaker management
- vFairs: abstract management
- vFairs: floor plan builder
- vFairs help: creating and managing a seating plan
- vFairs: event planning
- vFairs: association event management
- App Store: vFairs Onsite
- vFairs: mobile event app
- vFairs: AI suite for event planners
vFairs is a trademark of its owner. we are not affiliated with vFairs, and the name is used here only to describe and compare products.
build it before you decide
building in studio is free and nothing expires. put your real vFairs event in it, share the private review link with your committee, and pay only if you publish.